Employee Driving Licence & Vehicle Use Declaration (Annual)
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Step
1
of 2
Name
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First
Last
DOB
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National Insurance Number
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Do you have a valid UK driving licence?
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Yes
No
Do you ever use your car during the day, for example for house appointments or to drop keys off to another branch or colleague?
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Yes
No
Please select No if you only drive to the office in the morning and return home after you finish work.
Please provide your driving licence number.
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Upload your driving license (front)
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Drag & Drop Files,
Choose Files to Upload
Upload your driving license (back)
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Drag & Drop Files,
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Do you have any points on your driving license?
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Yes
No
How many points you have on your driving license?
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The Company may periodically verify driving licence information with the relevant authorities to ensure compliance with Company policy and legal requirements.
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Yes – I consent to the Company verifying my driving licence details with the relevant authorities where necessary.
No – I do not consent to the Company verifying my driving licence details with the relevant authorities.
Please confirm whether you consent to the Company carrying out checks to verify your driving licence details, including penalty points, endorsements, disqualifications and licence status with the relevant authorities (such as the DVLA or other appropriate bodies).
Please explain the reason why you would not want us to check these details.
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Do you drive a company car provided by Oakmans?
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Yes
No
Upload the summary page of your driving insurance showing business cover.
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If you are going to drive during the day for any business-related purposes, such as property viewings or dropping keys off at another branch, you must have business insurance in place. If you do not currently have this, please speak to your insurance provider and have it added, as in the event of an accident you may not be covered.
What is the company car registration number?
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Vehicle Condition
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Yes – I confirm that the vehicle is in good condition, safe to drive, and there are no known faults or issues.
No – I have identified one or more issues with the vehicle that may require attention.
Please confirm the following checks have been carried out: • The vehicle appears to be in safe and roadworthy condition • Tyres are in good condition with sufficient tread depth and no visible damage • All lights and indicators are working correctly • Windscreen is free from significant cracks or damage • Windscreen wipers are working properly • Mirrors are intact and correctly positioned • Brakes appear to be working correctly • There are no warning lights displayed on the dashboard
What issues are you having with the car?
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Vehicle Safety
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Yes – I confirm that the vehicle is in good condition, safe to drive, and there are no known faults or issues.
No – I have identified one or more issues with the vehicle that may require attention.
Please confirm the following checks have been carried out: • Seatbelts are present and working correctly • Washer fluid and engine oil levels are sufficient • The vehicle contains a warning triangle or breakdown kit (if applicable) • The vehicle is generally clean and well maintained
What issues are you having with the safety of your car?
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Please upload your HMRC car benefit page.
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Choose Files to Upload
Download and open the HMRC app. In the app, go to the current employment tab and scroll to the company benefit section, click update or remove benefit (in the car section) then click change. This opens a GOV web page which you need to screenshot and upload above.
Next
I confirm that the information provided on this form regarding my driving licence, penalty points, endorsements, disqualifications, and any other relevant driving matters is true, accurate and complete to the best of my knowledge. I understand that it is my responsibility to ensure that this information remains accurate and up to date. I also agree to notify the Company immediately if there are any changes to my driving licence status, including but not limited to receiving penalty points, endorsements, driving bans, licence restrictions, or any other matters that may affect my ability to drive on Company business. I acknowledge that providing false, misleading or incomplete information, or failing to disclose relevant information, may be treated as a disciplinary matter and may result in disciplinary action being taken in accordance with the Company’s disciplinary procedures, and may be treated as gross misconduct. I also understand that the Company may carry out periodic checks of my driving licence through the appropriate authorities to verify the information provided.
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Yes
No
Please provide a detailed explanation outlining which information is inaccurate or incomplete and the reasons for this.
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agree procedures, the
Signature
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Clear Signature
Submit
